The Spanish American Club, Inc. – Spanish American Club Community Outreach

January 4, 2026, General Assembly Meeting at DAV

By Evelyn Carrillo

The meeting was called to order by President Carlos Bonet at 1:30 p.m. A moment of silence was observed in honor of members who are no longer with us. President Bonet expressed his appreciation to all who attended the General Assembly meeting and thanked everyone for their continued support and participation.

Swearing‑In of the Board of Directors

The following members were nominated and elected to serve Carlos Bonet; President, Nancy Rozon; Vice‑President, Evelyn Carrillo; Secretary, Josephine Guadalupe; Treasurer, Vivian Megaro; Public Relations Director and Mary Figliola; Vocal Director

During the General Assembly, Al Feliciano administered the Oath of Office to President Carlos Bonet. Following his swearing‑in, President Bonet proceeded to swear in the remaining Board Directors, formally installing them into their respective positions for the new term.

Proof of Notice of the General Assembly Meeting

Notification of date, time and location for the General Assembly Meeting was sent on 12/26/25 and 12/31/25.

 Determination of Quorum

A total of 41 associates were present at the meeting. An additional associate submitted a signed authorization permitting her husband to cast a vote on her behalf, bringing the total number of eligible votes to 42. With this count, quorum was officially reached, and the General Assembly proceeded with its scheduled agenda.

Yearly Reports

Secretary Evelyn Carrillo emphasized the importance of members reading and responding to all email communications. She noted that if members are not receiving emails, they should not wait until the end of the year to report the issue. Members are asked to contact her.

She also reminded the membership that it is essential to notify the Secretary immediately of any changes to personal demographics, including address, phone numbers, and especially email addresses, to ensure accurate and timely communication throughout the year.

Records Management

President Carlos Bonet noted that SACI has been in existence since 1992, resulting in decades of accumulated documentation stored by various Board members. Many of these records are currently kept in boxes that take up significant space in personal garages. He also mentioned that he recently built a large wall rack in Vice‑President Nancy Rozon’s garage to better organize and store the monthly dance decorations.

Given the volume of outdated materials, President Bonet recommended that records from 1992 through 2019 be discarded. He clarified that SACI would continue to retain all documents required for compliance and organizational continuity, including:

•           IRS‑related records (kept for the required seven years)
•           Monthly financial report breakdowns
•           Member applications
•           Monthly minutes

This approach ensures that essential documentation is preserved while reducing unnecessary storage burdens on Board members.

Motions and Recommendations

Associate Melissa Sanchez made a motion to proceed with the discarding of outdated records. The motion passed unanimously.

Associate Belinda Malzacher recommended that, moving forward, all documentation be stored on a hard drive to prevent future accumulation of physical records. Associate Andre Padilla volunteered to assist with uploading and organizing the documents electronically. This suggestion was accepted by the Board.

The Board expressed its appreciation for the members’ understanding, cooperation, and participation in resolving this long‑standing records‑management issue.

Spanish American Club Community Outreach (SACCO) – 501(c)(3)

President Carlos Bonet reported that SACI continues to provide scholarships to students in Port Saint Lucie County and Martin County, funded through the generous donations of club members.

He outlined the organization’s 2026 goal of expanding its scholarship program by actively soliciting donations from external groups, organizations, and businesses. As a registered 501(c)(3) under SACCO, these entities will be able to claim their contributions as tax‑deductible donations, strengthening both community partnerships and the club’s ability to support local students.

By‑Laws Update

President Carlos Bonet reported that Article XIII – Discipline and Role of the Board of Directors, Section XXVI – Substitute Director will be removed from the by‑Laws. He clarified that the Vocal Director may serve as a substitute in any Board position except President or Vice‑President. The newly appointed Vocal Director is Mary Figliola, who will now assume these responsibilities as outlined.

Adjournment: 2:25pm

There being no other comments, Associate David Ramos motioned to adjourn. Motioned passed unanimously.